Budget Proposal for Jeffco Schools (1.26.17 meeting summary)

UpdateAs you’ve undoubtedly heard on the news by now, the budget recommendations from Jeffco Schools staff caught a lot of people by surprise, including the board members who had only received the recommendations a day earlier. A lot took place at the Jan. 26 Jeffco School Board meeting, and we’ll summarize this information as efficiently as possible.

Budget Proposal — School Closings

After voters said “no” to 3A and 3B this fall, Jeffco School Board members asked district staff to find funds to invest in compensation, with a target number of $25 million. As we’ve mentioned many times, teachers make about 10 percent less in Jeffco than they could in neighboring districts, which means we’re not competitive in the labor market for teachers or other resources like speech pathologists and more.

Staff presented those recommendations tonight, including a number of far-ranging cuts to resources and staff, in addition to closing five schools, relocating one school, and reconfiguring some articulation areas to a K-5, 6-8 model a year earlier than planned.

The facilities presentation recommended closing these schools:

  • Peck Elementary
  • Pennington Elementary
  • Pleasant View Elementary
  • Stober Elementary
  • Swanson Elementary

In addition, Long View High School would be relocated from its current location, presumably to McClain High School.

In order to close the above schools, the Arvada and Wheat Ridge articulation areas would need to change to a K-5, 6-8 configuration for the 2017-18 school year rather than for the 2018-19 school year as planned. This means current 5th graders in those two articulation areas would be 6th graders in middle school this August, while the remaining areas wouldn’t reconfigure until 2018-19.

The Chatfield articulation area is also included for reconfiguration for 2017-18, but that reconfiguration has been planned for more than a year, and the community has been working through that process for some time now.

Staff also noted that school performance was not a criteria in the closure recommendations. The criteria used are detailed on the slides, and we’ll post more about the facilities recommendations in a few days.

Budget Proposal – Other Cuts

The budget presentation explained the state funding picture (bleak) and suggestions for various funding scenarios. It also discussed one-time funds.

A separate document details the budget cuts recommended by Superintendent McMinimee’s cabinet. These would be implemented in four phases, with some requiring BOE approval, and others falling under “staff action.” Here’s a summary, but we encourage you to read through the details at this link.

  • Phase 1A: Increase athletic fees and activity card fees, eliminate quarterly financial audit review (external quarterly audit would remain), reduce National School Board membership, increase community building use fees, and close five elementary schools. Total savings: $4,508,410.00
  • Phase 1B: Reduce utility, fuel, sick and personal payout and contingency budgets; reclassify educational research and design staff to other funds or grants; reduce achievement directors, support staff, educator effectiveness staff, and GT teachers; reduce security budget; cut superintendent, technology and human resources staff. Total savings: $7,987,008.00
  • Phase 2: Reduce custodial staff and clean only 60 percent of buildings nightly (vs. 80 percent currently); reduce literary interventionists, content specialists, support personnel and substitute expenses for professional development; reduce achievement directors; reduce central social emotional support; reduce GT resource teachers; eliminate superintendent community relations budget, including administrator welcome; eliminate student device home filtering and reduce technology supply budget; eliminate option school and Outdoor Lab busing. Total savings: $4,554,204.00
  • Phase 3: Eliminate literacy interventionists; eliminate MAP testing in K-2 and mastery content; eliminate social emotional learning specialists. Total savings: $1,815,030.00
  • Phase 4: Reduce assessment coordinator and technician, reduce library coordinator and secretarial support; eliminate 14 social emotional support staff funded to student-based budgeting. Total savings: $1,534,299.00

Total savings: $20,398,951.00

Board members would need to approve Phase 1A, which includes the school closures. The other steps could be taken by the district without needing further approval from the board.

Board Discussion about the Budget Proposal

Board members were surprised by some of the recommendations and immediately emphasized the importance of connecting with the community to do this work in collaboration, particularly regarding school closures. Three of the five schools on the closure list have not been discussed in recent facilities conversations, so this is brand-new information for those communities, board members cautioned.

They also asked staff, “Why the rush?” in regard to the proposed school closures and accelerated reconfiguration schedule for the Arvada and Wheat Ridge articulation areas.

“We have a little bit of an integrity issue here,” board President Ron Mitchell commented, noting that board members have spent months reassuring parents and the community that the K-5/6-8 reconfiguration would be a two-year process.

The closures and reconfiguration would save the district $3.5 million dollars, and Brad Rupert suggested that they could use $3.5 million in one-time dollars to fill the compensation hole and have extra time to plan.

Ali Lasell said she would rather respect and honor the timeline presented to the community with the reconfiguration taking place in Fall 2018 as planned. This would allow all schools and families adequate time to plan and allow communities could make that transition at the same time.

Rupert noted that one of the goals last spring was to create a deliberate process for moving sixth graders to middle school and for any school closures. “This is the opposite of that,” he pointed out.

School-family partnerships are our job, Lasell added.

“Our communities have great memories if we don’t keep our word,” Mitchell added.

Susan Harmon noted that there are costs everywhere, which makes this challenging. Not addressing the compensation issues will mean Jeffco continues to lose ground in attracting and retaining teachers, but the cuts and closed schools have a big cost as well.

Amanda Stevens pointed out that once a school is on a closure list, it impacts enrollment, even if the school stays open. Prolonging closures can also have a negative impact overall.

“We need to get this process right,” Mitchell said. “This is not the end but the beginning, so we need to do it well, do it right.” He also said that he thought the state budget picture would likely mean more school closures down the road, which makes it even more important to have a good process.

Lasell worries that the Wheat Ridge area seems to be taking the brunt of the cuts, and wants to make sure that the district talks with the city manager and mayor if they decide to head in that direction.

Staff is asking board members to be ready to vote on these issues at the Feb. 9 meeting.

Bottom line: Board members need your input, quickly. Please email them with your thoughts at board@jeffco.k12.co.us or feel free to contact individual board members using these links.

Other BOE Updates

Superintendent Search

Staff updated board members on the superintendent search. Jeffco Schools sent a request for proposals to five known superintendent search organizations and posted the proposal request online. Jeffco received three responses.

A committee consisting of Ron Mitchell, Amanda Stevens, Kathleen Askelson (Jeffco chief financial officer), Amy Weber (chief human resources officer), and Betty Standley (director of purchasing), evaluated the proposals on cost, approach, experience, and qualifications. They unanimously selected Ray and Associates, which yes, is the search firm that the Jeffco School Board used in 2014.

The next step is to hear from Ray and Associates about the search procedure, and that will most likely be on the agenda for the Feb. 9 meeting.

Jeffco 2020 Vision

The Jeffco 2020 presentation focused largely on a growing interest in implementing project-based learning (PBL) in schools to meet the goals of Jeffco 2020. About 20 percent of Jeffco’s schools are currently implementing PBL in some fashion. For some examples of what PBL looks like in action, check out this video and the other videos on the Jeffco 2020 page.

Performance-based assessments also provide an alternative to traditional testing and are better aligned with the PBL approach. The district is currently working to redesign curriculum to include the 2020 competencies in addition to the state standards. Staff and teachers are collaborating and expect that to be ready for Fall 2017.

Multiple pathways to graduation and college and career readiness are also in development. New this year: apprenticeship programs for students interested in that pathway.

Contract Negotiations

Jeffco met with the teachers association, JCEA, on Jan. 19 (that meeting can be viewed by clicking the link), and will meet with the classified staff association, JESPA, on Feb. 1.

JESPA has a contract with Jeffco through August 2019 and will negotiate salary and benefits, plus three items that can be brought to the table by each team.

JCEA has a contract through August 2021, and will negotiate salary and benefits, two items that can be brought by each team, and items of mutual interest.

Amy Weber noted in the presentation that compensation will be a major issue, not least because 3A failed. Issue 3A included $12.6 million for compensation that we won’t have, but mill levy overrides in neighboring districts like Boulder, Cherry Creek, and Denver all passed, meaning they’ll have more money available for raises for their staff.

Bottom line: we’re not competitive in the marketplace and we continue to lose ground. Consider this:

Comp

Cost of living has gone up 17.8 percent, but salary increases have only kept up with half of that. Two notable facts:

  1. In 2010, a Jeffco Schools teacher with a master’s degree and 10 years of experience earned $52,330. In 2017, that same Jeffco Schools teacher only earns $49,839. In neighboring districts, that teacher can earn $57,733.
  2. A Jeffco Schools entry-level assistant principal was paid $72,589 in 2010, is paid $73,540 now, but could earn $78,854 in a neighboring district.

Comp2Staff asked the board to commit to funding at least $12 million in compensation increases and proposes funding that through Phase I cuts, as detailed in the budget presentation.

Great Works Montessori charter school application

This was a recent addition to the agenda. As you’ll recall, the board denied the Great Works Montessori School charter school application in November due to concerns about the sustainability of their proposed enrollment numbers and budget figures. GWMS appealed to the state school board, who sent the application back to Jeffco with an order to reconsider it.

The school and staff worked together to address some of the issues, but at the January meeting there was still a lot of confusion about whether the budget would be sustainable. Board members didn’t feel comfortable with the funding model that substantially funded the K-8 students through preschool tuition and were concerned it would lead to immediate funding shortfalls. Enrollment numbers also continued to be an issue. Board members considered a conditional approval, but weren’t sure of the numbers needed. In the end, they voted to deny the application a second time.

GWMS could have appealed to the state board a second time, but their lawyers contacted the district, and they were able to work out a compromise. Amanda Stevens said they agreed to add another 45 letters of intent to the condition, which could make the budget more sustainable and less reliant on the preschool budget.

The conditional approval was unanimous, and GWMS has until April 1 to fulfill the conditions set forth in the approval in order to open for Fall 2017.

We’ve given you a lot of information to absorb, and encourage you to read through the presentations and make your voices heard. The school board members want to make decisions that benefit our entire Jeffco community and need your feedback to do that. Again, please email your thoughts to board@jeffco.k12.co.us.

Despite these challenges, we remain

JeffCo Proud!

Special Jeffco BOE Meeting – 12.15.2016

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This coming Thursday, Dec. 15, beginning at 5pm, the Board of Education will meet for the last time in 2016 to cover a variety of issues including:

After discussion of these issues, the board will meet in executive session to seek advice of legal counsel on a personnel matter. This portion of the meeting will be closed to the public.

Alameda Articulation Area Update

As of this post, the only information available for preview is an Alameda Area Update video and a 14-slide Alameda Area Update that outlines the capital improvements made to Rose Stein Elementary, an introduction to the International Baccalaureate (IB) Primary Years Program (PYP) that will be offered at Rose Stein beginning next year, the timeline for community meetings and opening of the school, hiring timelines for staff, and IB training and support resources for staff. There are also a few slides outlining the programs available to Alameda Junior/Senior High students. Hopefully it’s just a typo and isn’t correct that the teacher retention rate was less than 5%?!

The board has also asked for an update on student achievement at Alameda International Jr/Sr High School, and we hope to see a presentation given that provides a detailed analysis using PARCC, MAP and other data to show progress, and a detailed discussion outlining measurable goals moving forward.

CAFR Presentation

Colorado revised Statute 22-32-109 requires the district prepare a comprehensive audited financial report (CAFR). The financial report consists of financial information prepared by the district and audited by an independent firm and indicates the financial status of the district at the end of the reporting period. It also provides a starting point for the annual budget preparation process.

Each year of the past 33 years, the Government Finance Officers’ Association of the United States and Canada (GFOA) has awarded Jeffco Schools a Certificate of Achievement for Excellence in Financial Reporting, meaning Jeffco has consistently published an easily readable and efficiently organized comprehensive annual financial report. In other words, when you hear Jeffco isn’t financially transparent, that’s simply wrong.

You can read the CAFR here and the audit report summary letter here. Here are two concerning findings from the audit:

  • The summary letter notes a problem with the accounting practices at Golden View Classical Academy (GVCA), and also notes a “scope change” that the auditors “consider to be significant to the responsibilities of those charged with governance of the group.” Our comment: remember that charter schools have their own boards. The Jeffco School Board can approve and renew charters, but otherwise has no jurisdiction over the charter schools unless they are in violation of their charter.
  • The management letter mentions that the district fell for a financial scam, and authorized a wire transfer of $26,564 to an unnamed party before later learning it was a scam. The auditors advise the district to “strengthen its internal controls surrounding the wire transfer process to verify all request for funds have a valid business purpose.” This is excellent advice we hope is heeded!

The CAFR also includes interesting demographic and economic data from Jeffco:

  • The Jeffco Schools property tax rate per $1,000 of assessed value is the LOWEST it’s been in 10 years.
  • The district’s ratio of net debt to assessed value is the LOWEST it’s been in 10 years. (6.51 percent in 2016 compared to 11.33 percent in 2007)
  • Per capita personal income in Jeffco has risen 27 percent in the past 10 years, while the average Jeffco teacher salary has gone up just 8 percent.
  • Enrollment has increased since 2010, yet Jeffco has fewer teachers and other licensed employees AND fewer support services employees, and administration ranks have increased by just 68 people.
  • We note that the CAFR lists 35.54 percent of Jeffco students in the Free/Reduced Lunch Program 10 years ago, but a worrisome 52 percent in the program now. A shout out to programs such as the Arvada Community Food Bank, the Action Center and the Golden Backpack Program for all they’re doing to help Jeffco’s hungry students.

Staffing Considerations

This update ensures board members are aware of the timing considerations for spring staffing and negotiations in light of the 2017/18 budget development cycle. This timeline shows that staff are recommending the board finalize the compensation commitment (and the reductions in the budget necessary to make this commitment) by March so that salaries offered in March for teaching vacancies reflect the new salary structure.

A note to our readers: if you are not attending your school accountability committee (SAC) meetings, you should be. Note that principals will need to confirm staffing decisions for the 2017-18 school year in January. Parents and community members should participate in this process by conveying your staffing priorities to the principal of your schools.

We will let you know as soon as the budget tool, community meetings, and any other opportunities are announced so you can share your thoughts and concerns with board members and the superintendent’s cabinet. Expect to see the budget tool sometime in January.

Charter School Renewal Contracts

Collegiate Academy of Colorado’s Application for Charter Renewal is a whopping 456 pages! We note that the school’s enrollment has decreased from a high in 2001 of 565 to just 397 students in the 2015 school year.

Meanwhile, the Charter Renewal Application for Mountain Phoenix is just 78 pages. That school’s enrollment has grown from 48 students in 2008 to 564 students in the 2015 school year.

In the executive summary, district staff recommend the Board study the renewal applications, with a decision anticipated by February. We will provide additional insight in future posts, before a final decision is made.

Executive Session

Finally, the Board will move into Executive Session at 7:30pm to “discuss a personnel matter involving the superintendent.” At the Dec. 1 regular board meeting, board members noted that Mr. McMinimee’s contract expires June 30, 2017, and that they will need to decide whether to renew it.

Board President Ron Mitchell said they would address that issue in December or January. We assume that is the topic of their executive session. The Board has allotted one hour for executive session and will then reconvene in open session to adjourn the meeting. Expect them to adjourn the meeting from the seminar room where they hold the executive session. However, if board members believe they need to take a vote, they will move back into the fifth floor board room to conduct that business in public before adjourning the meeting.

As always, you can attend the meeting in person at the Education Center (1829 Denver West Drive, Building 27, Golden), or you can stream the meeting live at this link: http://new.livestream.com/accounts/10429076/events/3542310.  You can also watch the archived meeting later at your convenience if one of the many holiday activities scheduled this time of year conflicts with the meeting time.

Jeffco Proud!

One More Board Meeting to Stand Guard…And Some Big Decisions

dignityAs much as we want to (and have) celebrated a clean slate thanks to the amazing Jeffco community, we still have work to do.  The new board will not take office until November 19, so we have to put away the confetti and get back to business.  Tomorrow, on Thursday, November 5, WNW will reign over one last board meeting.

There are 3 items to highlight for this meeting.  The first comes in the consent agenda.  The ratings are out and overall McMinimee is PARTIALLY EFFECTIVE.  With 12 goals he was rated Highly Effective in 2 areas, Effective in 3, Partially Effective in 5 and INEFFECTIVE in 2.  Using the simple 4 point elementary grading system that works out to a 2.4  (keeping in mind being Ineffective gives you a 1 from the start).

This brings up a few questions.  Is McMinimee, with no experience leading a large school district, in over his head?  Was he truly the best candidate WNW could find? (That’s rhetorical). Now that we are saddled with his contract, what will the clean slate do?

Bothersome is that PARTIALLY EFFECTIVE will result in $9,500 in bonuses.  That is 4.3%.  In a year when EFFECTIVE teachers will see less than a 1% raise and HIGHLY EFFECTIVE will see just over a 1% raise, McMinimee will be awarded a 4.3% bonus.

Knowing that DR. Stevenson chose to forego bonuses in times when teachers saw no raises, will MR. McMinimee choose to follow her example of leadership?  Or will he take the 4.3% bonus?

Doral Charter Application

The next questions for Thursday night, will WNW continue to ignore the community? Will they go out with the same disrespect they have reigned with?  Or will they make a mature, graceful decision?

Before them is the Doral Academy Charter Application.  Doral presented virtually the same application to Cherry Creek last month and it was unanimously rejected.

Here are our concerns with this application:

This would be the first charter school in Jeffco to be run by a Charter Management Organization (CMO).  And not just any CMO.  This CMO is Academica.  Academica is currently under federal investigation for financial conflict of interests. So it is particularly troublesome that according to the charter “Academica will be responsible for the DAC’s bookkeeping and financial reporting. Academica will also be assigned by the Board to bid out third-party services that the school requires …”

(For more information on who profits from these deals, we recommend you read this article.)

Another concern is the misrepresentation of this school as an arts school.  The curriculum clearly states it is an arts integrated school (meaning kids learn using songs, like children learn the presidents in their neighborhood schools).  However, in an effort to make a case for the school at the last presentation, Newkirk repeatedly tried to draw parallels to the Denver School of the Arts – which the charter panel never denied.

DSA is a wonderfully successful program, but it requires auditions and focuses on the arts.  It is not arts integration.  Would it be great to have an arts option school in Jeffco some day? Yes, but Doral Academy is NOT an arts school.

A third concern raised by the charter review committee was fiscal feasibility.  With 285 students needed to break even and 121 letters of intent, Doral is far from reaching that number.  Even then, the committee pointed out the budget was lean on staffing, infrastructure and food services.

As a parent though, the seating of the board is the most concerning element of the application.  The board terms are FIVE years (and a member can serve 2 terms), which seems lengthy.  The original board is formed from the founding committee with staggered terms (nothing unusual there).  However, as the terms expire the BOARD votes for their OWN replacements.  A self-perpetuating board DENIES any voice from the school’s community in their board.  Furthermore, with a board as large as possibly 9 members, there are only 2 seats allocated to parents.

This is far from the grassroots charters that thrive in Jeffco, and it is very far away from the community/parent voices this election advocated for.  When you add Academica in the mix – where school board members for one of their schools was none other than the President of Academica, the seating of the board becomes a vital issue.

OUR RECOMMENDATION: Our ideal would be that this contentious issue be tabled for the new board to vote on since they will be left with the fallout of the decision either way.  Unfortunately, state statute requires a response within 75 days, which may not be possible given the timing of the application submission.  Barring tabling the vote, our recommendation is that the application should be denied at this time due to: the fiscal jeopardy from lack of interest, the association with the troubled and beleaguered Academica, and the overly self-perpetuating structure of the board.

Public Comment Proposal

We commend Jill Fellman in this last act.  She has proposed that in study sessions that have 2 or more action items requiring a vote, that public comment be allowed.  Thank you, Jill, for being open to ALL voices.

District Accountability Committee (DAC)

Finally on the agenda are the revisions to the DAC.  Our hope is merely that when the Clean Slate takes office they will revisit this committee, returning the voices of PTA, parents, faith leaders, etc.  We also hope that the application for these positions in the future will include more than name and child’s school so that the candidate can be vetted properly.  Our final request is that a new policy would also include appointments from all members, rather than a majority vote that silences the minority.

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THIS IS NOT FAREWELL: A PERSONAL NOTE FROM JEFFCOFACTS, ONE OF OUR WRITERS

A little over a year ago I met the founder of Jeffco School Board Watch for coffee.  I had never been involved in politics and had no desire to be.  But I was appalled at the actions of WNW and had been so for months.  As coffee progressed I heard more about the agenda of Americans For Prosperity and WNW.  At first, I honestly thought – conspiracy theory.  But I agreed to write on occasion for Board Watch.  I chose the moniker JeffcoFacts, because I wanted to present a fair analysis based upon facts, not theories.  With time there were days that my emotions did ride high – when I saw the disrespect to students, teachers and board members.  When I saw the complete disregard for community surveys.  Some days JeffcoFacts and the Jeffco parent in me could not be separated.

Today we celebrate the end of the reign of terror.  And today in the spirit of Thanksgiving I give thanks to the many community leaders that stepped into the fray – too many to name.  And I thank the passionate founder (turns out he wasn’t a crazy conspiracy theorist) that gave me a voice here.

This election is not farewell.  I have learned so much about what makes great schools and what a true reform movement within a community can look like, that I can’t go back to the cocoon of inattention.  For the sake of not just the children of Jeffco, but for the schools fighting this battle in Thompson, DougCo and throughout the country.

What does the future of Board Watch look like?  It is too early to know.  But I can say that even the Clean Slate of candidates knows we are watching and we will always fight for our children, regardless of who is in office.  To do anything less, would be disingenuous.

Finally I want to say thank all of you – our followers.  I never thought I could do this.  And there were days I seemed so unqualified.  But then on occasion a comment would come in on an article and it lifted me up.  Or I would see the number of reads and I knew you were listening and sharing.  You are the reason the recall was successful.  Thank you for that and thank you for supporting us.